office assistant job description for resume

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7 Office Assistant Resume Examples [& Templates]

Office Assistant

Best for senior and mid-level candidates

There’s plenty of room in our elegant resume template to add your professional experience while impressing recruiters with a sleek design.

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Like this template? Customize this resume and make it your own with the help of our Al-powered suggestions, accent colors, and modern fonts.

Office Assistant Resume

• Office Assistant Resumes by Experience
• Office Assistant Resumes by Role

As an office assistant, you’re great at organizing and can communicate effectively with anybody. You’re the champion of calendars, schedules, and office supplies. Your job helps everything run efficiently, and the entire office flourishes when you do your job right.

But to land an office assistant job,  your AI cover letter and resume must show the hiring manager that you have what it takes to hold the office together . We’ve researched hundreds of successful resumes and compiled the  most effective resume tips  to help you land your next interview and, ultimately, your next job.

Take a look at these seven office assistant resume examples, and let us help you  build a resume !

or download as PDF

Why this resume works

• When including work experience outside your desired field, highlight strengths and characteristics that make you a good employee, such as teamwork, management abilities, and customer service skills—all of which you can dive into further in your office assistant cover letter .
• Although you should always include the name of the company you’re applying to and the role you’re seeking, the rest is up to you. We recommend including your years of experience and skillsets, but you can also write a two-to-three sentence narrative of one of your greatest successes. 

Entry-Level Office Assistant Resume

• An objective helps you convey your interest and qualifications, but you should only include one if you tailor it to each position to which you apply. A generic objective takes up space that could be used for work experience, so choose wisely.
• Don’t fall into the trap of adding fluff that doesn’t mean much; instead, increase the number of bullet points for each position so you can showcase more of your skills.

Senior Office Assistant Resume

• We recommend using the reverse-chronological format to help employers see a timeline of your career.
• Include metrics like how many customers you helped, how much your actions improved overall efficiency, and how many calendars you managed, to name a few examples.

Office Assistant Administrative Assistant Resume

• The deal’s simple: Show you know and have helped teams breeze through their daily administrative tasks. Even something as small as responding to emails will work. Just make sure you’re stating its importance like “Streamlined email communication with the senior management by categorizing and responding to 116+ daily emails, lowering response times by 34%.”

Medical Front Office Assistant Resume

• Prove your worth by adding quantifiable bullet points of the amount of data you’ve organized with precision. Another great addition is to mention how you’ve reduced communication delays using software like TigerNext to improve patient care.

Medical Office Assistant Resume

• When choosing what skills to include, check the  job description  first. The employer will likely have a host of skills they require from their applicant, and you can pick from their list.
• Of course, only include skills that you actually possess. Lying on your resume isn’t a good way to start a new job!
• Avoid words that don’t mean much, like “helped” or “assisted.” Instead, include direct verbs that relate to your position as a medical office assistant, such as “coordinated,” “communicated,” and “implemented.”

Front Office Assistant Resume

• This is a great way to elevate your front office assistant resume since it shows your dedication to furthering your career and growing your skills.
• It may seem a bit personal, but adding your interests gives employers a sense of your personality and skills in a way that work experience can’t quite accomplish.
• For example, if you like reviewing classic films, hiring managers will conclude you have an analytical mindset and strong communication skills, which are both major green flags.
• Choose your hobbies carefully, though—playing video games might be your favorite pastime, but will it inspire employers to hire you?
• Sometimes it can help to read the company’s website to get a feel for what they value. That way, you can include hobbies you love that also resonate with the employer, boosting your chances of an interview.

Related resume guides

• Office Administrator
• Front Desk Receptionist
• Executive Assistant
• Administrative Assistant

Stephen is the co-founder and CEO of BeamJobs. He started his career in data fulfilling the dream of little kids everywhere: working for an insurance company. He then moved on to work in edtech for a company called Chegg before venturing out to start BeamJobs. Things have come a long way after countless “learnings” (fancy word for mistakes), and BeamJobs has now helped 2.5M+ people create their perfect resume. Stephen and BeamJobs have been featured on awesome sites like Business Insider, Chicago Tribune, Dallas News, Baltimore Sun, the Daily Press, Zendesk, HubSpot , and loads more.

Office Assistant Resume – Guide, Sample Templates, Examples

• Resume Format
• October 21, 2024

Office Assistant Resume : Crafting a standout Office Assistant resume is essential for landing your dream job in a competitive market. This comprehensive guide offers valuable insights, sample templates, and real-life examples to help you showcase your skills and experience effectively. Discover how to create a compelling resume that captures the attention of hiring managers and sets you apart from the competition.

Office Assistant Resume – Key Points

Office assistant resume – objective examples.

Detail-oriented intern seeking an Office Assistant position to leverage organizational skills and eagerness to learn, contributing to team efficiency and enhancing administrative processes in a dynamic work environment.

Motivated recent graduate aiming to secure an Office Assistant role, utilizing strong communication and multitasking abilities to support daily operations and foster a productive workplace atmosphere.

Dedicated mid-level Office Assistant with 5 years of experience, seeking to enhance operational efficiency through exceptional organizational skills and a proactive approach to administrative tasks in a fast-paced environment.

Results-driven senior Office Assistant with over 10 years of experience, committed to optimizing office workflows and providing exceptional support, aiming to contribute to a high-performing team in a leadership capacity.

Experienced Office Assistant with a proven track record of improving administrative processes, seeking to leverage expertise in project management and team collaboration to drive success in a challenging new role.

Office Assistant Resume Description Examples

Detail-oriented Office Assistant with 3+ years of experience managing schedules, coordinating meetings, and maintaining office supplies, ensuring smooth operations and enhancing team productivity in fast-paced environments.

Proficient in Microsoft Office Suite, providing exceptional administrative support, including data entry, document preparation, and customer service, contributing to efficient office workflows and positive client interactions.

Highly organized Office Assistant skilled in multitasking and prioritizing tasks, adept at handling correspondence, filing systems, and maintaining confidentiality, fostering a professional and efficient office atmosphere.

Results-driven Office Assistant with strong communication skills, experienced in managing front desk operations, greeting clients, and ensuring a welcoming environment, enhancing overall customer satisfaction and office reputation.

Tech-savvy Office Assistant with expertise in office management software, streamlining processes, and improving data organization, dedicated to supporting team goals and enhancing operational efficiency.

Summary Statements for Office Assistant Resume

Detail-oriented office assistant with strong organizational skills and a commitment to efficiency. Proficient in Microsoft Office Suite, eager to support team operations and enhance productivity in a dynamic environment.

Enthusiastic recent graduate seeking an office assistant role. Excellent communication skills and a proactive attitude, ready to contribute to team success while gaining valuable hands-on experience in a professional setting.

Dedicated office assistant with 5+ years of experience in administrative support. Proven ability to manage schedules, coordinate meetings, and streamline processes to improve office efficiency and team collaboration.

Results-driven senior office assistant with over 10 years of experience in high-pressure environments. Expert in project management, team leadership, and implementing systems that enhance operational efficiency and productivity.

Proficient office assistant with a strong background in customer service and administrative tasks. Adept at multitasking and prioritizing responsibilities to ensure smooth office operations and client satisfaction.

Entry Level Office Assistant Resume for Freshers

Steve rogers.

(503) 555-3456 456 Elm Street, Springfield, IL 67890 [email protected]

Detail-oriented and highly organized Office Assistant with a strong commitment to providing exceptional administrative support. Seeking to leverage skills in communication, organization, and problem-solving to contribute to the efficiency of a dynamic office environment.

Bachelor of Arts in Business Administration University of Springfield, Springfield, IL Graduated: May 2023

Office Intern ABC Corporation, Springfield, IL June 2022 – August 2022

• Assisted in daily office operations, including answering phones, managing schedules, and organizing files.
• Coordinated meetings and prepared agendas, ensuring all necessary materials were available.
• Supported the finance department by processing invoices and maintaining accurate records.

Customer Service Representative XYZ Retail, Springfield, IL Part-time, September 2021 – May 2022

• Provided excellent customer service by addressing inquiries and resolving issues promptly.
• Maintained a clean and organized workspace, contributing to a positive shopping experience.
• Collaborated with team members to meet sales goals and improve store operations.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong verbal and written communication skills
• Excellent organizational and multitasking abilities
• Basic knowledge of office equipment (printers, copiers, fax machines)
• Time management and problem-solving skills

Certification

Certified Administrative Professional (CAP) International Association of Administrative Professionals Obtained: August 2023

• Developed an office supply inventory system that reduced costs by 15% through efficient tracking and ordering.
• Created a digital filing system that improved document retrieval time by 30%.
• English (Native)
• Spanish (Conversational)

Available upon request.

Mid-Level Experienced Office Assistant Resume – Sample

Bruce banner.

(210) 555-7890 789 Oak Avenue, Lakeside, NY 45678 [email protected]

Detail-oriented and proactive Office Assistant with over 4 years of experience in administrative support and office management. Seeking to leverage organizational skills and a strong work ethic to contribute to the efficiency of a dynamic team.

Bachelor of Arts in Business Administration State University, Lakeside, NY Graduated: May 2018

Office Assistant XYZ Corporation, Lakeside, NY June 2019 – Present

• Provided comprehensive administrative support to a team of 10 professionals, managing schedules, coordinating meetings, and handling correspondence.
• Implemented an electronic filing system that improved document retrieval time by 30%.
• Assisted in the preparation of reports and presentations, ensuring accuracy and adherence to deadlines.
• Managed office supplies inventory, reducing costs by 15% through effective vendor negotiations.

Administrative Intern ABC Enterprises, Lakeside, NY June 2018 – May 2019

• Supported daily office operations, including data entry, customer service, and appointment scheduling.
• Developed and maintained a database of client information, improving data accuracy and accessibility.
• Collaborated with team members on various projects, enhancing communication and teamwork skills.
• Strong organizational and multitasking abilities
• Excellent verbal and written communication skills
• Customer service-oriented with a professional demeanor
• Familiarity with office management software (e.g., Asana, Trello)
• Employee of the Month, XYZ Corporation, March 2021
• Outstanding Intern Award, ABC Enterprises, May 2019
• Dean’s List, State University, 2016-2018
• Certified Administrative Professional (CAP), 2020
• Led a project to streamline office procedures, resulting in a 20% increase in overall productivity.
• Developed a training manual for new hires, enhancing onboarding efficiency and consistency.

5-10+ Years Experienced Office Assistant Resume Sample Format

Peter parker.

(415) 555-2345 101 Pine Lane, Hilltop, TX 23456 [email protected]

Detail-oriented and highly organized Office Assistant with over 7 years of experience in administrative support and office management. Proven ability to manage multiple tasks efficiently while maintaining a high level of professionalism. Strong communication skills and a commitment to providing exceptional service to both internal and external stakeholders.

Bachelor of Arts in Business Administration University of Texas, Austin, TX Graduated: May 2015

Work Experience

Office Assistant XYZ Corporation, Hilltop, TX June 2018 – Present

• Provide comprehensive administrative support to a team of 10, managing calendars, scheduling meetings, and coordinating travel arrangements.
• Implemented a new filing system that improved document retrieval time by 30%.

Administrative Assistant ABC Solutions, Hilltop, TX March 2015 – May 2018

• Managed front desk operations, greeting visitors and handling incoming calls with professionalism.
• Developed and maintained spreadsheets to track office supplies and inventory, reducing costs by 15%.
• Supported HR in onboarding new employees, preparing orientation materials, and scheduling training sessions.
• Strong organizational and time management skills
• Excellent verbal and written communication abilities
• Ability to work independently and collaboratively in a team environment
• Customer service-oriented with a focus on problem-solving
• Employee of the Month, XYZ Corporation, September 2020
• Outstanding Performance Award, ABC Solutions, December 2017
• Dean’s List, University of Texas, 2013-2015
• Certified Administrative Professional (CAP), 2019
• Led a project to streamline office procedures, resulting in a 20% increase in overall efficiency.
• Coordinated a company-wide event that brought together over 200 employees, enhancing team collaboration and morale.

Professional Affiliations

• Member, International Association of Administrative Professionals (IAAP)
• Volunteer, Hilltop Community Center

Required Skills for Office Assistant Resume Job

• Strong organizational skills
• Excellent verbal and written communication
• Time management abilities
• Customer service orientation
• Attention to detail
• Ability to multitask
• Basic bookkeeping knowledge
• Data entry proficiency
• Problem-solving skills
• Familiarity with office equipment (printers, copiers, fax machines)
• Scheduling and calendar management
• Team collaboration skills
• Adaptability to new software and tools
• Confidentiality and discretion in handling sensitive information

Action Verbs to Use in Office Assistant Resume

• Organized – Arranged files, documents, and schedules to enhance efficiency and accessibility.
• Coordinated – Managed meetings, appointments, and events to ensure seamless operations.
• Assisted – Provided support to team members and executives, facilitating smooth workflow.
• Executed – Implemented tasks and projects according to established timelines and guidelines.
• Communicated – Conveyed information clearly and effectively, both verbally and in writing.
• Streamlined – Improved processes to reduce time and resources, increasing overall productivity.
• Maintained – Kept records, databases, and office supplies organized and up-to-date.
• Facilitated – Enabled communication and collaboration among team members and departments.
• Scheduled – Planned and arranged appointments, meetings, and travel itineraries efficiently.
• Monitored – Oversaw daily operations and tasks to ensure adherence to company standards.
• Supported – Assisted in various administrative tasks to enhance team performance and productivity.
• Prepared – Created reports, presentations, and documents to aid in decision-making.
• Trained – Educated new staff on office procedures and software tools for optimal performance.
• Resolved – Addressed and solved issues or conflicts promptly to maintain a positive work environment.
• Collaborated – Worked together with colleagues to achieve common goals and objectives.

Download Office Assistant Resume – Free Templates

FAQs about Office Assistant Resume

What should i include in my office assistant resume.

When crafting your Office Assistant resume, be sure to include your contact information, a professional summary or objective, relevant work experience, education, and key skills. Highlight any specific software proficiencies, such as Microsoft Office Suite or project management tools, and include any certifications that may enhance your qualifications.

How can I make my Office Assistant resume stand out?

To make your Office Assistant resume stand out, tailor it to the job description by using keywords and phrases that match the requirements. Use bullet points to clearly outline your achievements and responsibilities in previous roles, and quantify your accomplishments when possible. Additionally, consider adding a section for relevant volunteer work or extracurricular activities that demonstrate your organizational and communication skills.

What skills are important to highlight on an Office Assistant resume?

Important skills to highlight on your Office Assistant resume include strong organizational abilities, effective communication skills, proficiency in office software, time management, attention to detail, and problem-solving capabilities. Additionally, showcasing your ability to work collaboratively in a team and handle multiple tasks efficiently can make your resume more appealing to potential employers.

How do I format my Office Assistant resume for maximum impact?

For maximum impact, format your Office Assistant resume with a clean, professional layout. Use clear headings, consistent font styles, and bullet points for easy readability. Keep your resume to one page if possible, and ensure there is ample white space to avoid clutter. Consider using a reverse chronological format to highlight your most recent experience first, making it easier for employers to see your relevant qualifications at a glance.

Should I include references on my Office Assistant resume?

It’s generally not necessary to include references directly on your Office Assistant resume. Instead, you can simply state that references are available upon request. This approach saves space on your resume and allows you to provide tailored references that align with the specific job you are applying for. Be sure to have a list of references prepared to share when requested by potential employers.

In conclusion, crafting an effective Office Assistant Resume is essential for showcasing your skills and experiences. By incorporating well-defined sections such as objectives, summaries, education, and achievements, you can create a compelling narrative that captures employers’ attention. Utilize our free template and examples to enhance your resume, ensuring you stand out in the competitive job market. Start your journey today!

Resume Tips

Choose the right format.

Select a resume format that best showcases your skills and experience. Common formats include chronological, functional, and combination resumes.

Tailor Your Resume

Customize your resume for each job application by highlighting relevant skills and experiences that match the job description.

Focus on Key Sections

Include essential sections such as contact information, professional summary or objective, work experience, education, skills, and relevant certifications.

Use Clear and Concise Language

Be concise and use action verbs to describe your accomplishments and responsibilities in each job role.

Quantify Achievements

Whenever possible, quantify your achievements with numbers or percentages to demonstrate your impact in previous roles.

Highlight Transferable Skills

Emphasize transferable skills that are relevant to the job you're applying for, such as communication, problem-solving, and leadership skills.

Prioritize Readability

Ensure your resume is easy to read by using a clean and professional font, adequate white space, and bullet points for listing information.

Proofread Carefully

Avoid spelling and grammar errors by proofreading your resume multiple times or asking a trusted friend or colleague to review it.

Keep it Updated

Regularly update your resume with new experiences, skills, and accomplishments to reflect your most current qualifications.

Seek Feedback

Consider seeking feedback from career advisors, mentors, or professionals in your industry to improve your resume further.

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• English (UK)

• Resume Examples

Office Assistant Resume—Examples and 25+ Writing Tips

You’re a whiz at filing documents, organizing events, managing schedules, and communicating with clients. Show the office manager you’re the best choice with a perfect resume.

You’re applying to be an office assistant. You know you’ve got the talent to do the job, the mettle to keep you going, and the skills to take on the variety of tasks you’ll perform. And you know you’ll do it all well.

However, the office manager or HR generalist isn’t aware of your administrative talent yet. So, you’ll have to show them you’re the best hire by writing a top-notch office assistant resume. No sweat.

In this guide:

• The best office assistant resume sample to get those clerical and administrative jobs.
• How to tailor your resume to the office assistant job description and responsibilities.
• How to write resumes for office assistant positions that score office job interviews.
• Expert tips and examples to improve your chances of landing office jobs.

Save hours of work and get a job-winning resume like this. Try our resume builder with 20+ resume templates and create your resume now.

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What users say about ResumeLab:

I had an interview yesterday and the first thing they said on the phone was: “Wow! I love your resume.” Patrick I love the variety of templates. Good job guys, keep up the good work! Dylan  My previous resume was really weak and I used to spend hours adjusting it in Word. Now, I can introduce any changes within minutes. Absolutely wonderful! George

Seeking further resume examples? Try these on for size:

• Administrative Assistant Resume  
• Bar Manager Resume
• Office Clerk Resume
• Secretary Resume
• Call Center Resume
• Loan Officer Resume
• Customer Service Resume
• Executive Assistant Resume
• Sales Representative Resume
• Accounting Resume
• Medical Assistant Resume
• Medical Billing Specialist Resume
• Office Manager Resume
• Business Administration Resume
• Personal Assistant Resume
• Assistant Manager Resume
• Receptionist Resume
• Medical Receptionist Resume
• Hospitality Resume
• Virtual Assistant Resume

Haven't found what you're looking for? Check all our  Resume Examples for Any Job.

Office Assistant Resume Sample

Charles Cross

Office Assistant 

[email protected]

(720) 999-9978

linkedin.com/in/charlescross

Summary of Qualifications

Personable and dependable office assistant with 2+ years experience at medium-sized companies handling a variety of administrative and clerical duties. Knowledgeable with scheduling software, Microsoft Office, organization, and invoicing. Lowered calendar overlaps by 15% and increased office productivity by 25% through implementation of new filing system. Looking to utilize secretarial skills and administrative know-how to become the office assistant at KMY Partners.

Work Experience

Office Assistant July 2018–August 2019 GBPD Consulting Firm, Denver, CO

Key Qualifications & Responsibilities

• Performed an entire array of administrative duties as designated and assigned by the office manager.
• Communicated effectively with clients through written correspondence, email, and over the phone.
• Handled invoices between the firm and clients, and submitted payments to vendors.
• Managed a calendar of events and scheduling meetings for a team of 30+ employees.

Key Achievements

• Lowered calendar overlaps by 15% through revamp of the booking system.
• Increased office productivity by 25% through implementation of new filing system.

Front Office Assistant June 2017–July 2018 Woodstar Hotels, Denver, CO

• Provided administrative assistance to all departments in a company with over 50 employees.
• Managed emails, phone calls, and chat bot to assist clients and potential clients with company or booking-related queries.
• Drafted invoices for VIP customers and corporate accounts, as well as paid invoices from hotel vendors.
• Maintained neat and orderly filing system for documents on the hotel property, guest stays, and employee information.

Majoring in Business Administration

Community College Of Denver, Denver, CO

Expected Graduation : 2022

Relevant Coursework : General Business Accounting Principles, Data & Information Systems, Human Resource Management, Finance & Managerial Accounting, Business Ethics & Procedures, Microeconomics, Macroeconomics, Office Organizational Methods.

High School Diploma

DSST: Stapleton High School, Denver, CO

Graduation : 2017

• Organizational Skills
• Administrative Skills
• Advanced Mathematics
• Managing Operations
• Problem Solving
• Clerical & Secretarial Duties

Certifications

• IAAP Certified Administrative Professional

Memberships

• American Society of Administrative Professionals (ASAP)
• German: Basic Conversational Proficiency

On to yours—Here’s how to write an office assistant resume:

1. Format the Office Assistant Resume Template First

When writing an email to a client, you wouldn’t just say “we’re still waiting on your payment” and send it off. You’d format it first, with a signature, opening greeting, and maybe a company logo.

An office assistant resume is similar. The office assistant resume needs to be formatted right if it’s to be taken seriously.

Here are some guidelines for formatting office assistant resume templates:

• Go with the reverse-chronological format when listing entries with dates involved (e.g., experience, education).
• Keep resumes for office assistants neat by prioritizing white space and including a one-inch border all around.
• Select the best font for resumes from our list so that it will be easy to read.
• Know what to put on a resume —both appropriate resume sections and relevant content within each one.

Expert Hint:  Choose the PDF format when saving your resume, because there’s a reason it’s called the “Portable Document Format.” PDFs render fine on any screen, whereas a Microsoft Word .docx may look funny on certain devices. Start from one of these MS Word resume templates  and export it to PDF.

2. Start with an Office Assistant Resume Objective or Summary

At the top of your resume, just below your contact deets, is your heading statement. There are two kinds—the resume objective or summary . They differ slightly based on your level of job experience, but a great objective and a great summary are both similar in one key way: Each are compelling.

An optimized heading statement has to captivate the reader, in your case an HR manager or office manager. Otherwise, they’ll stop right there and move on to the next resume.

Have office assistance know-how and experience?  Choose the resume summary . A summary statement introduces you to the company as a top candidate for the office assistant position. It showcases your previous experience, the administrative skills you’ve established, and your professional background. Finally, it includes numbers to verify your abilities.

Here’s how to write an office assistant resume summary:

Office Assistant Resume Summary

The bad resume example is monotonously generic. It uses the kind of jargon that makes office managers’ eyes bleed. The good resume example, on the other hand, is perfectly tailored to this one particular job and company. Numbers are used to quantify just how skilled you are as an office assistant.

Every office assistant's resume should have a solid summary detailing why the hiring manager should consider them for the position. A good resume summary reads like a good product description and should answer my question, ‘Why should I call you for an interview?’ With that in mind, an office assistant's resume summary should sell me on the person using action verbs like ‘driven,’ ‘motivated,’ ‘skilled’ and so forth. Ellen Mullarkey Vice President of Messina Staffing  

What if you have no office experience?  Choose the resume objective . An objective statement still includes a proud accomplishment with numbers to quantify it. However, rather than your company office or medical office assistant resume experience, you talk up your career goals and past unrelated work in a way that’s relevant.

Here’s how to write an office assistant resume objective statement:

Entry-Level Office Assistant Resume Objective

The good example here may be from a resume without experience , but we show that our unrelated previous job still taught us some valuable skills. Also, it’s got numbers and personalization to really draw the reader’s attention.

Expert Hint: Though the heading summary or objective is located at the beginning, write it at the end. This way, you’ll have a better idea of the most powerful and compelling details to include there.

3. Write a Great Office Assistant Job Description and Skills Resume Sections

As the entire office revolves around your desk, so too does a resume revolve around the work experience section .

Here’s how to write an office assistant job description resume section:

• List your most recent job at the top, followed by the one before that, and so on (reverse-chronological order).
• Add you job position title, the months and years you worked, the company’s name, and their city and state.
• Below that, include 5 or 6 key responsibilities and duties which are most relevant to this office assistant position to which you’re applying now.
• Start each bullet point with action verbs, and use active voice rather than passive voice.
• Use numbers to portray just how well you did your past work duties.

Here are a couple of office assistant resume samples of job descriptions:

Office Assistant Job Description for Resume Examples

Office Administrator Assistant July 2018–August 2019 GBPD Consulting Firm, Denver, CO

• Filed files and documents in the right folders.
• Placed and received phone calls.
• Sent invoices and paid invoices.
• Managed calendar and booking.

Here, you see how much more detailed the good example is compared to the bad one. Also, it includes interview-winning achievements with numbers to show them you’re capable.

Many modern offices, as well as all the large ones, utilize an ATS to not sink under the waves of resumes people send them each day. An ATS, or applicant tracking system, helps by parsing each resume for particular resume keywords the HR manager asks it to look for. It returns a score based on each candidate’s match percentage.  Not enough keywords = low score = low chances of an interview.

So to single out the most effective keywords for your resume, look at the job description once more. In the responsibilities area, you’ll find all the traits they want in an employee—those are the resume keywords to use. 

Speaking of traits—Follow up your awesome work history area with a choice of  skills to put on a resume . Secretaries, office assistants, receptionists, and administrative assistants will decline by 7%  between 2020 and 2030. Those displaced office workers will mean way more competition for you.

Luckily, though, if you have an impressive office skills list, you’ll leave that competition far behind.  Here are several sample office assistant resume skills to consider:

15+ Top Skills for Office Assistants

• Interpersonal Skills
• Microsoft Office (Word, Excel, etc.)
• Google Docs, Sheets, etc.
• Technical Skills
• Confidentiality
• Payments & Invoicing
• Accounting Software (e.g., Quickbooks)
• Data Entry Skills
• Friendly & Personable
• Attention to Detail
• Collaboration & Teamwork

Look at the job ad’s responsibilities section to locate the skills this office needs in a new office assistant. If you possess that ability, add it to your resume.

Candidates who can provide evidence on their resume of how they have gained their skills and how they have applied them in a multitude of settings can be just as successful as candidates who have worked jobs. Job experience is beneficial, but one should never discount the skill sets that they have gained from clubs/organizations, volunteerism, classroom projects, or study abroad experiences. Erin Lewis Assistant Director of the Clarion University Center for Career and Professional Development

Expert Hint: Office assistants should show they have both hard skills (data entry, Microsoft Excel, etc.) and soft skills (communication skills, teamwork, etc.) on their resumes.

The ResumeLab builder is more than looks. Get specific content to boost your chances of getting the job. Add job descriptions, bullet points, and skills. Easy. Improve your resume in our resume builder now .

CREATE YOUR RESUME NOW

Nail it all with a splash of color, choose a clean font, and highlight your skills in just a few clicks. You're the perfect candidate, and we'll prove it. Use our resume builder now .

4. Turn an Office Assistant Resume Education Section Into the Reason They Hire You

Most office assistant jobs don’t require a college degree. However, an office assistant resume does require a clean and informative education section.

Here’s an example of how to list education on a resume for office assistants:

Office Assistant Job Resume Example of Education Section  

Here’s how to ace your office asst resume section:

• If you have more than one school entry, list the most impressive one first.
• Include the degree or diploma name, the year of completion, the school’s name, and the school’s location.
• Add any relevant extras, such as associated coursework or academic awards.
• Include high school on your resume for office jobs if you haven’t completed university.

Expert Hint: Just starting out in the big, bad world of employment? If your work history isn’t as impressive as your academic achievements, move things around so they read your education section before they get to your employment history.

5. Put a Shine on Office Assistant Resumes With a Few Extras

Got something else you’d like to add to your resume to impress the office manager? This is your chance.

However, only choose additional sections which are relevant to an office assistant resume. Remember, if it doesn’t add value, leave it off.

Here are a few great examples of extra sections and entries to add on an office assistant resume:

Certificates & Licenses

• Microsoft Office Specialist
• Professional Administrative Certification of Excellence ( PACE )
• American Payroll Association Fundamental Payroll Certification

And if you’re writing a dental or medical office assistant resume, try these:

• AAMA Certified Medical Assistant (CMA)
• Medical Office Administration Certificate
• Registered Health Information Administrator ( RHIA )
• Registered Health Information Technician ( RHIT )
• Medical Office Assistant: Admin Procedures Certificate

Certificates are a great way for office assistants to communicate that they have certain skills, so these should be listed on their resumes as well. List relevant certificates, including those earned online or in short courses. Sometimes job applicants don't think a certificate they have is a big deal, so they're surprised when they find out that their certificate helped them stand out among their competition. Ellen Mullarkey Vice President of Messina Staffing

Office Assistant Organizations & Associations

• International Association of Administrative Professionals ( IAAP )
• International Virtual Assistants Association ( IVAA )
• American Society of Administrative Professionals ( ASAP )

Again, here are some dental and medical office assistant resume sample organizations:

• American Association of Medical Assistants ( AAMA )
• American Health Information Management Association ( AHIMA )
• American College of Healthcare Executives ( ACHE )
• American Association of Healthcare Administrative Management ( AAHAM )

Related Hobbies & Interests

• Health & Wellness
• Physical Fitness
• Reading Russian Literature

Foreign Language Proficiency

• Dutch : Native Proficiency
• Swiss German : Professional Working Proficiency
• Javanese : Intermediate Proficiency
• Arabic : Basic Conversational Proficiency

Expert Hint: Remember to attach a cover letter with every office assistant job application you send out. Most hiring managers won’t even consider a resume without it. Not including an office assistant cover letter drops your chances of an interview by 50% from the very start. Don't let that happen. Learn how to write a cover letter  the right way.

Double your impact with a matching resume and cover letter combo. Use our cover letter generator and make your application documents pop out.

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Want to try a different look? There's 21 more. A single click will give your document a total makeover. Pick a cover letter template here .

Let’s close this out with a quick summary— 

Here’s how to write a resume for office assistant jobs:

• Format the office assistant resume layout before you start to write.
• Begin with a compelling resume summary or career objective.
• Document your experience with a few bullet points, relevance, and numbered achievements.
• Highlight your office assistant talents in a customized resume skills list.
• Include your education and any impressive academic accomplishments.
• Add in an extra section or two, if relevant, such as foreign languages, pastimes, or certifications.
• Always include an office assistant cover letter!

Have any questions on how to fill out your office assistant duties resume section? Need more office assistant resume examples of achievements or administrative skills? Let’s chat in the comments area, and thanks for reading!

About ResumeLab’s Editorial Process

At ResumeLab, quality is at the crux of our values, supporting our commitment to delivering top-notch career resources. The editorial team of career experts carefully reviews every article in accordance with editorial guidelines , ensuring the high quality and reliability of our content. We actively conduct original research, shedding light on the job market's intricacies and earning recognition from numerous influential news outlets . Our dedication to delivering expert career advice attracts millions of readers to our blog each year.

Career expert who has been sharing his expert knowledge since 2017. His advice will guide you smoothly through all recruitment processes: from job hunting to getting a promotion. Christian offers comprehensive advice on career development and each step of the job search, from start to finish and beyond. His guides cover looking for new jobs, sending application documents such as resumes and cover letters, acing interview questions, and settling into the new position. Since 2017, he has written over 200 in-depth, meticulously-researched career advice articles in collaboration with the most renowned career experts in the world. Hundreds of thousands of readers visit Christian’s articles each month.

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Office Assistant CV: Job Description, Sample & Guide

Create a standout office assistant cv with our online platform. browse professional templates for all levels and specialties. land your dream role today.

This Office Assistant CV Example is a helpful resource for anyone looking to create a CV for an administrative role. It includes key information about the jobseeker's experience, skills, and qualifications, as well as tips and advice on how to present them in a professional and engaging way. With this example, you'll be able to create a strong and compelling CV for your application.

We will cover:

• How to write a CV , no matter your industry or job title.
• What to put on a CV to stand out.
• The top skills employers from every industry want to see.
• How to build a CV fast with our professional CV Builder .
• What a CV template is, and why you should use it.

What does an Office Assistant do?

Office Assistants are responsible for providing administrative and clerical support to an office or business. This includes tasks such as answering phones, organizing and managing files, greeting and directing visitors, and providing customer service. Office Assistants may also be responsible for scheduling meetings and appointments, preparing documents, maintaining databases, and performing other office duties.

• Administrative Clerk CV Sample
• Billing Clerk CV Sample
• Bookkeeper CV Sample
• Data Entry Clerk CV Sample
• Executive Assistant CV Sample
• File Clerk CV Sample
• Front Desk Coordinator CV Sample
• Front Desk Receptionist CV Sample
• Human Resources Assistant CV Sample
• Mail Clerk CV Sample
• Office Assistant CV Sample
• Office Clerk CV Sample
• Office Coordinator CV Sample
• Office Manager CV Sample
• Purchasing Assistant CV Sample
• Records Clerk CV Sample
• Receptionist CV Sample
• Scheduler CV Sample
• Secretary CV Sample
• Shipping Clerk CV Sample

What are some responsibilities of an Office Assistant?

• Greeting and directing visitors
• Answering and forwarding phone calls
• Data entry and filing
• Scheduling appointments
• Organizing and maintaining office supplies
• Handling incoming and outgoing mail
• Preparing documents
• Creating spreadsheets and presentations
• Assisting with administrative tasks
• Providing excellent customer service

Sample Office Assistant CV for Inspiration

Personal Details

• Name: Jane Smith
• Address: 123 Main Street, Anytown, US
• Phone: 555-123-4567
• Email: [email protected]

Jane Smith is an experienced Office Assistant with excellent organization, communication, and administrative skills. She is well-versed in providing administrative support to executives, colleagues, and clients, and is proficient in a wide range of office software, including Microsoft Office and various CRM systems. Jane has over 10 years of experience in the field, and is highly dedicated to providing timely and accurate support.

Work Experience

• Office Assistant, ABC Company, Anytown, US (2014-Present)
• Provide administrative support to executives, colleagues, and clients
• Manage office supplies, order and track inventory, and coordinate office logistics
• Create and manage calenders, scheduling appointments, and coordinating meetings
• Office Coordinator, XYZ Company, Anytown, US (2010-2014)
• Managed administrative workflow for the office and staff
• Organized files and document, ensuring accuracy and compliance with office policies
• Assisted with onboarding and training of new staff members
• Bachelor of Science in Business Administration, Anytown University, Anytown, US (2008)
• Office Software: Microsoft Office, various CRM systems
• Organizational Skills: Excellent time management, multitasking, and problem-solving abilities
• Communication: Professional written and verbal communication skills

Certifications

• Certified Office Professional (COP), Anytown Association of Office Professionals, Anytown, US (2011)
• English: Fluent

CV tips for Office Assistant

Crafting an impeccable CV that kickstarts your career is a challenging endeavor. While adhering to fundamental writing principles is beneficial, seeking guidance customized for your unique job pursuit is equally prudent. As a newcomer to the professional realm, you require Office Assistant CV pointers. We've curated top-notch advice from experienced Office Assistant individuals. Explore their insights to streamline your writing journey and enhance the likelihood of fashioning a CV that captivates potential employers' attention.

• Highlight your administrative skills and experience
• Tailor your resume to the specific job you are applying for
• Include any relevant certifications or training you have completed
• Mention any administrative software you are proficient in
• Be sure to include contact information in the header

Office Assistant CV Summary Examples

Using an Office Assistant CV Summary or CV Objective is important because it gives potential employers a quick and concise overview of your skills and experience. It also serves as an opportunity to highlight your most significant qualifications, such as administrative experience, organizational skills, problem solving abilities, and communication skills. By including a well-crafted CV Summary or CV Objective, you can increase your chances of getting an interview. For Example:

• Experienced Office Assistant with 5+ years of experience in a busy office. Skilled in managing administrative tasks, organizing files, and providing exceptional customer service.
• Highly organized Office Assistant with excellent communication and multitasking abilities. Proven track record of successfully managing day-to-day office operations with accuracy and efficiency.
• Dynamic and detail-oriented Office Assistant committed to delivering exceptional customer satisfaction. Possesses 5+ years of experience in a professional office environment.
• Motivated Office Assistant with strong organizational and problem-solving abilities. Expert at managing administrative tasks and providing friendly customer service.
• Focused Office Assistant skilled at managing multiple tasks simultaneously with accuracy and attention to detail. Possesses 5+ years of experience in a fast-paced office setting.

Build a Strong Experience Section for Your Office Assistant CV

Having a strong experience section on an Office Assistant CV is important because it demonstrates your ability to perform the required tasks necessary for the role. It also serves as a way for employers to evaluate your skillset and determine whether you are a good fit for the position. Additionally, a strong experience section can help you stand out among other applicants, as it shows that you have the skills and experience needed to excel in the role. For Example:

• Provided administrative support to the executive team by managing their calendars, travel arrangements, and expense reports.
• Greeted visitors, answered and directed incoming calls, and responded to emails.
• Organized and maintained office supplies, equipment, and inventory.
• Created and updated reports, spreadsheets, and presentations.
• Conducted research to support various projects.
• Maintained filing systems and databases.
• Prepared and edited documents using Microsoft Office Suite.
• Performed data entry and document scanning.
• Assisted with onboarding and off boarding processes.
• Coordinated meetings, conferences, and events.

Office Assistant CV education example

Office assistants typically need a high school diploma or equivalent. In some cases, employers may also require some postsecondary education or relevant experience. Additionally, office assistants need to possess certain skills and qualities, such as basic computer literacy, organizational skills, customer service skills, interpersonal skills, and the ability to multitask. Here is an example of an experience listing suitable for a Office Assistant CV:

• High School Diploma, ABC High School, Anytown, USA (2013)
• Associate Degree in Office Administration, Anytown Community College, Anytown, USA (2015)
• Microsoft Office Suite Certification, ABC Technical Institute, Anytown, USA (2017)

Office Assistant Skills for a CV

Adding skills to an Office Assistant CV is important because it allows employers to quickly assess the applicant's qualifications and determine if they are the right fit for the job. Skills provide a snapshot of a candidate's abilities, and they are invaluable when making an initial hiring decision. Examples of skills that could be included on an Office Assistant CV include proficiency in Microsoft Office, typing speed, customer service experience, filing, and organizational skills. Soft Skills:

• Interpersonal Communication
• Organizational Skills
• Time Management
• Multi-tasking
• Problem-solving
• Attention to Detail
• Adaptability
• Customer Service
• Computer Literacy
• Word Processing
• Database Management
• Filing Systems
• Typing Speed
• Calendar Scheduling
• Multitasking
• Record Keeping

Common Mistakes to Avoid When Writing an Office Assistant CV

In today's competitive job market, an average of 180 applications floods employers' inboxes for each vacant position. To streamline this influx of CVs, companies frequently employ automated applicant tracking systems that weed out less qualified candidates. If your CV manages to surpass these digital gatekeepers, it must still captivate the attention of the recruiter or hiring manager. Given the sheer volume of applications, a mere 5 seconds is typically allocated to each CV before a decision is reached. With this in mind, it's crucial to eliminate any extraneous information that might relegate your application to the discard pile. To ensure your CV shines, consult the list below for elements to avoid including in your job application.

• Skipping the cover letter: A well-crafted cover letter is an opportunity to showcase your suitability for the role and express your enthusiasm for it.
• Excessive jargon: CVs laden with technical terms can alienate hiring managers who lack specialized knowledge.
• Neglecting vital details: Incorporate your contact information, education, work history, and pertinent skills and experiences.
• Relying on generic templates: Tailoring your CV to the specific job exhibits your commitment to the position and company.
• Errors in spelling and grammar: Proofreading is essential to eliminate typos, spelling errors, and grammatical blunders.
• Overemphasizing duties: Highlight accomplishments to underline your candidacy's value.
• Sharing personal information: Steer clear of revealing personal details like age, marital status, or religious affiliations.

Key takeaways for a Office Assistant CV

• Highlight any office-related experience and skills.
• Include a professional summary that outlines your qualifications.
• Detail your experience with administrative tasks, such as filing, data entry, and scheduling.
• Showcase your organizational and problem-solving skills.
• Mention any computer or software skills you have.
• Emphasize your customer service and communication abilities.
• Provide examples of how you have reduced costs or improved efficiency.
• Include any relevant certifications or qualifications.