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What are Presentation Graphics?

Pre-requisites: Introduction to Computer Graphics

Graphics are defined as any sketch or a drawing or a special network that pictorially represents some meaningful information. Computer Graphics is used where a set of images needs to be manipulated or the creation of the image in the form of pixels and is drawn on the computer. Computer Graphics can be used in digital photography, film, entertainment, electronic gadgets, and all other core technologies which are required. It is a vast subject and area in the field of computer science. Computer Graphics can be used in UI design, rendering, geometric objects, animation, and many more. 

Presentation graphics provides predefined backgrounds and simple page layouts to help in the creation of slides. These slides can be moved automatically within seconds.

Slides: 

Slides mean we have text, graphics, audio clips, video clips, animations, and other effects   Presentation graphics is also known as Presentation Software. The best example of presentation graphics is Microsoft PowerPoint. 

In recent days we have a new presentation tool that is: our Web browser and that is for creating Web pages, like Microsoft’s FrontPage and Adobe’s PageMill. 

Rules to Design Presentation:

• Keep it simple: Make it simple to understand. It only contains information regarding your topic.
• Correct Spelling:   We have to be careful with the spelling that we have written.
• Consistency: There is need to be continuous flow from one slide to another.
• Don’t put too much on a Slide: Don’t write too much. just give a brief description and important points.
• Use Fonts Properly: Only you can use two font styles in the presentation.
• Find Your Equipment: First, you have to be confident with your topic and details about it.

Uses: 

Presentation graphics programs are mainly concerned with the display of graphs and charts but now allow users to attach anything from text to animations. When Compared to other programs like Excel, PowerPoint follows a slideshow format.

Applications:  

In the following areas we can use presentation software:

• Google Slides
• Microsoft Office
• WPS Office 
• Photo Slideshow with Music

Advantages:

• Less Cost: The cost is low to use presentation software
• Logical Ideas: Tables and graphs are used to represent information then a logical order is created to give a clear idea for viewers.
• Acceptability: By using this busy person can easily get an idea about the topic.

Disadvantages:

• Time-taking process. It needs more time to prepare.
• Data can sometimes be lost.
• Errors and Mistakes can occur during design.

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.css-1qrtm5m{display:block;margin-bottom:8px;text-transform:uppercase;font-size:14px;line-height:1.5714285714285714;-webkit-letter-spacing:-0.35px;-moz-letter-spacing:-0.35px;-ms-letter-spacing:-0.35px;letter-spacing:-0.35px;font-weight:300;color:#606F7B;}@media (min-width:600px){.css-1qrtm5m{font-size:16px;line-height:1.625;-webkit-letter-spacing:-0.5px;-moz-letter-spacing:-0.5px;-ms-letter-spacing:-0.5px;letter-spacing:-0.5px;}} Best Practices The #1 rule for improving your presentation slides

by Tom Rielly • May 12, 2020

When giving presentations, either on a video conference call or in person, your slides, videos and graphics (or lack of them) can be an important element in helping you tell your story or express your idea. This is the first of a series of blog posts that will give you tips and tricks on how to perfect your visual presentations.

Your job as a presenter is to build your idea -- step-by-step -- in the minds of your audience members. One tool to do that is presentation graphics, such as slides and videos.

Why graphics for your presentation?

A common mistake is using slides or videos as a crutch, even if they don’t actually add anything to your presentation. Not all presentations need graphics. Lots of presentations work wonderfully with just one person standing on a stage telling a story, as demonstrated by many TED Talks.

You should only use slides if they serve a purpose: conveying scientific information, art, and things that are hard to explain without pictures. Once you have decided on using slides, you will have a number of decisions to make. We’ll help you with the basics of making a presentation that is, above all, clear and easy to understand. The most important thing to remember here is: less is more.

Less is so much more

You want to aim for the fewest number of slides, the fewest number of photos, the fewest words per slide, the least cluttered slides and the most white space on your slides. This is the most violated slide rule, but it is the secret to success. Take a look at these examples.

As you can see in the above example, you don’t need fancy backgrounds or extra words to convey a simple concept. If you take “Everything you need to know about Turtles”, and delete “everything you need to know about” leaving just “turtles”, the slide has become much easier for your audience to read, and tells the story with economy.

The above example demonstrates that a single image that fills the entire screen is far more powerful than a slide cluttered with images. A slide with too many images may be detrimental to your presentation. The audience will spend more mental energy trying to sort through the clutter than listening to your presentation. If you need multiple images, then put each one on its own slide. Make each image high-resolution and have it fill the entire screen. If the photos are not the same dimensions as the screen, put them on a black background. Don’t use other colors, especially white.

Your slides will be much more effective if you use the fewest words, characters, and pictures needed to tell your story. Long paragraphs make the audience strain to read them, which means they are not paying attention to you. Your audience may even get stressed if you move on to your next slide before they’ve finished reading your paragraph. The best way to make sure the attention stays on you is to limit word count to no more than 10 words per slide. As presentation expert Nancy Duarte says “any slide with more than 10 words is a document.” If you really do need a longer explanation of something, handouts or follow-up emails are the way to go.

Following a “less is more” approach is one of the simplest things you can do to improve your presentation visuals and the impact of your presentation overall. Make sure your visuals add to your presentation rather than distract from it and get your message across.

Ready to learn more about how to make your presentation even better? Get TED Masterclass and develop your ideas into TED-style talks.

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Home » Presentations » 5 Ways Graphics Improve PowerPoint Presentations

5 Ways Graphics Improve PowerPoint Presentations

• June 14, 2021
• Presentations

Microsoft PowerPoint is one of the most used software when it comes to presentations. You can use its essential functions to put your message across at a conference. But then, the software does not limit you to its basic functions, so you can explore different ways of making the best of it.

One way to do this is to add graphics to your PowerPoint presentations. We all know how important graphics are for communication. They are some of the things you can use to attract an audience’s attention quickly as they help demonstrate ideas better.

There are a few things to understand before you start using graphics in your presentations. You should know the reason why people use them and whether they add real value to your presentation. This article looks into how graphics can improve PowerPoint presentations .

Let’s read on.

Why use graphics in powerpoint.

As mentioned earlier, the best way to deliver a presentation is by making it visually appealing with graphics. Although only a few benefits can be evident immediately, some may take time to see. But there is no doubt that adding graphics to a presentation is a brilliant idea.

Here are some ways graphics can improve your presentation.

1. Make Your Presentation Attention-Grabbing

The first thing that every presenter wants to do is grab their audience’s attention. It is easy for people’s minds to drift off quickly if they find a presentation uninteresting. That’s why presenters use storytelling, cognitive dissonance, surprises, and other techniques to grab attention.

Infusing graphics in a presentation then combining the techniques mentioned above can help you grab your audience’s attention. Texts tell a story while graphics show it, and that makes a combination of the two grab everyone’s attention right from the very beginning of a presentation.

2. Illustrate Relative Amounts

You will find graphics very useful if your presentation involves showing your audience that one thing is more significant than another. Describing relative amounts with words or numbers may not help you deliver the message well. In short, you risk losing your audience as they will have to calculate to confirm the numbers.

The best way to avoid this is by using graphics for a visual representation of values. It is easy to compare one thing with the other using graphical infographics.

3. Make Text Easier to Understand

Another way that graphics improve presentations is by making them understandable. Texts can be challenging to understand, especially for people who are not keen or patient enough. This is because text requires someone to read keenly, especially if the message they carry isn’t straightforward.

This is different when it comes to graphics. You can infuse graphics into your presentations to make them comprehendible. Many people think graphics are too tricky to create and opt to use text only in their presentation. However, graphics are easy to develop, especially with the availability of templates.

You do not need to start creating graphics from scratch. The internet has a variety of free marketing templates that you can add to your PowerPoint presentation. You can also customize the templates to fit your presentation needs, but they come primarily ready for use.

4. Make Information More Memorable

Graphics and visuals, in general, have a higher retention rate than texts. But that’s not to say that people do not remember what they read. The best thing to do is combine short texts and graphics in your presentations. This makes the content engaging and also easy to remember.

The best thing about graphics is that they make words easier to process. As mentioned earlier, some texts do not have literal meanings, and audiences can take time to understand them. The same applies to trying to retain such content. Graphic representations are all you need to make the content better.

5. Inspire Action

Every presenter has end goals that they want to achieve with their presentation. They measure the productivity of the presentation by checking if they reached the goals set before. The best way to ensure that you achieve the goals is by encouraging your audience to take the desired actions.

Having a good call to action in your presentation is, of course, the first thing. But then, you can further increase the chances of your audience taking action by including visuals. Graphics make your call to action more effective as they send a more powerful message to your target audience compared to just texts.

Creating Professional-Looking Graphics in PowerPoint

Graphics can make your presentation look more appealing to your audience. However, it would be best to be careful when choosing your graphics as you need to ensure everything looks professional for the best results. Here are simple ways to create professional-looking graphics for PowerPoint.

1. Create Custom Shapes

There are different graphical shapes that you can use on PowerPoint. They come in various sizes and shapes, making it easy to find some that can go well with the message in your presentation. But then, PowerPoint doesn’t limit you to using these shapes as they are in the program.

The best way to spice up your presentation is by creating custom shapes. You can edit the figures on PowerPoint to create custom shapes that can blend better with your message. This can also help you look professional as you do not use shapes that everyone else uses.

2. Get Familiar with Picture Tools.

PowerPoint has a picture tools tab that you can use to make your presentation better. Many people use this feature only for adding things like shadows and borders to images. But then, there are several other ways this tool can help you make professional-looking graphics for PowerPoint.

For instance, you can use these tools to edit the background of your graphics. They can also be helpful when focusing on the resolution of an image. You can check out this presentation by Brainshark to understand how best you can use the picture tools feature.

3. Use Artistic Effects

PowerPoint also has an artistic effects feature that you can use to create better graphics. Artistic features help you focus on a specific object in an image or graphic. With this feature, you can fade the background and leave objects you want your audience to see.

This makes it easy for your audience to concentrate on the things that matter in images. With some images on PowerPoint having multiple objects, your audience may end up focusing on things that do not matter.

Those are some of the ways that you can improve your PowerPoint presentations with graphics. As mentioned earlier, the first thing for every presenter is to grab their audience’s attention. Graphics, as seen above, is a tremendous attention-grabbing tool that every presenter should use.

Graphics also make texts easier to comprehend and increase the message retention rate. But to achieve this, you need to ensure that your graphics look professional. There are different techniques and tools that you can use to ensure this before using graphics in your presentation.

The insights in this article will help you create graphics that will improve your presentation. Focusing on these tips will help you inspire action and make your next presentation more productive. These best practices, tools, and techniques are all you’ll ever need for your future PowerPoint presentations.

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The Power Of Visuals: How To Use Images And Graphics To Enhance Your Presentations

Nothing is as frustrating as sitting in a boring presentation where you struggle to concentrate for hours. Various reasons can cause a boring presentation. For example, a speaker who uses confusing language or doesn’t know how to keep an audience engaged. Boredom can be avoided by using visuals. Visuals are magnificent in showing your ideas to your audience and guiding them with context and data. So let’s explore the power of visuals in enhancing presentations.

What Are Visuals in a Presentation? The Answer

Visuals are usually graphic and used to emphasize something rather than words. Visual presentation examples include graphs, diagrams, animations, video clips, and photographs.

Why Visuals Are Important in Presentation: Reasons and How to Use Them

There are various reasons visuals are important in a slideshow. They include:

• Hooking the audience
• Enhancing understanding
• Making the exhibition memorable

Now that you know what visuals are and their importance during presentations, let’s see how to use them to enhance a presentation.

Keep Them Simple

Whether you make the deck yourself or outsource it to experts such as SlidePeak , the visuals should be easy to read and retain the message you are putting across. To achieve this, avoid confusing images and graphics. The visuals should be easy to understand even by looking at them from a distance. If you are using text, minimize them and choose a font size that is big enough to read.

Apart from being simple, ensure the visuals apply to your message. Irrelevant images will detract the audience from the topic. Instead, create visuals for presentations that relate to the discussion and enhance your slideshow.

Use High-Quality Images

High-quality images can substantially affect how your audience views your message. Low-quality visuals are blurry and won’t display your message clearly, making your audience lose interest. Consider several things when you want your images to be of high quality. The first is the resolution of the image. Resolution refers to the number of pixels in an image and determines its clarity and detail. The higher the resolution, the clearer and more detailed the image. Also, make sure your images are large enough for your intended use. You can check the size of an image by looking at its dimensions in pixels or inches.

Use Animations Moderately

Animations are significant in enhancing your presentations, but you should strategically use them. Use animations only when they add value to your presentation and help to clarify or emphasize a specific point. For example, avoid using animations to make your slideshow more visual. Instead, provide context and introduce the video to your audience. Explain how the video relates to your message and what your audience can expect to learn or gain from watching it.

Incorporate Videos

Adding videos to your deck allows you to illustrate complicated thoughts, show real-life examples, and provide an interactive presentation. Ensure your video is at the point of your discussion to avoid detracting from the topic. Also, do a brief introduction of the video. Finally, explain to your audience what the video is about and how it’s related to your topic so they can gain some information from it. Remember, most videos are copyright protected. So, ensure you have paid for the video you’ll use or you get permission from the owner.

Types of Visuals for Presentations: Top Ones That Will Spice Up Your Exhibition

There are various types of visuals for exhibitions. But the effectiveness of visuals in a good presentation depends on what you are presenting. So pick the most suitable ones. The different types include:

• Slideshows – contain a variety of slides with text and images.
• Storyboards – have sketches or mages that outline film production visuals.
• Interactive presentations – are designed as a connection to the audience. An example of interactive presentations is quizzes.
• Virtual reality presentations – use VR technology to build captivating experiences for the audience.
• Images – pictures that add context, create emotional impact or illustrate a point.
• Charts and graphs – act as a way to represent data visually. They help clarify complicated ideas and make them accessible to the audience.
• Diagrams – diagrams are visual representations of processes, systems, or concepts. They can help to simplify complex ideas.
• Videos – videos can add variety to your presentation and provide a more dynamic experience for the audience. They can also show a process or concept.

Final Thoughts

There are numerous types of visual presentations, which are vital for any successful presentation. They help keep the audience by grabbing their attention and making complex ideas simple. You can design a memorable and engaging slideshow using various visuals, like graphs or images. So whenever you are creating a deck, remember to add visuals to enhance the impact of your message.

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Presentation Training Institute

A division of bold new directions training, what is the importance of using visuals when giving a presentation.

While preparation and delivery are critical components of a successful presentation, the visuals you use throughout your presentation are equally important. Science and research suggest that nearly 75% of learning occurs through sight, which is why visuals are a necessary tool for effective presentations. When used properly, visual aids can help your audience connect to the topic and understand it’s message. There are many types of visual aids including slideshows, videos, handouts, and props, all of which can help reinforce your main message. Here are a few reasons why visuals play such a significant role in presentations.

Enhance Your Presentation Listening to a speaker talk for a lengthy period of time is enough to put anyone to sleep. Visuals help to add that extra element of interest to the presentation. No matter the topic, you can always make it more interesting with visuals. Visual aids help to grab the audiences’ attention by enabling them to see colorful representations of your message.

Maintain Audience Attention In a world where just about everyone has a cell phone or tablet with them at all times, it can be extremely difficult to capture and maintain people’s attention. With the swipe of a finger they can be checking emails, browsing the web, or checking sports scores so it’s incredibly important to do everything you can to capture their attention. High quality visuals can significantly increase the chances of your audience paying attention to you rather than staring at their phone.

Images Help People Understand When you throw mountains of text at your audience, it can be nearly impossible for them to understand the material. Images are important because they help to clarify your points. Our brains process images much faster than text, meaning that the best way to help your audience understand the material is through visual aids.

Visuals Help with Long-Term Memory Visual images make a long-lasting impression on our minds, increasing the chances that your audience will remember the information. Research shows that the combination of visuals along with text increases one’s ability to remember the information for a longer period of time. If you want audiences to remember your material long after your presentation ends, it’s best to incorporate some good visuals.

Visuals Can Inspire The ultimate goal of any presentation is to inspire your audience. You want them to take something away from your presentation and actually do something with the information you give them. Visuals resonate with people in a way that text and words alone cannot. Great visuals have the power to move people and inspire them.

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Visuals in Presentations

The Importance of Visuals in Presentations

Emily Bryce

17 April 2023

As humans, we are naturally drawn to visual elements. We process images much faster than we do text. This is why incorporating visuals in presentations is crucial in effectively conveying your message to your audience. In this article, we’ll explore the importance of visuals in presentations and how they can enhance your message.

1. Visuals make information more memorable

One of the main reasons why visuals are important in presentations is because they make information more memorable. People are more likely to remember an image than a block of text. According to research, people remember up to 80% of what they see, compared to only 20% of what they read.

When you incorporate visuals in your presentation, you’re not only making it easier for your audience to remember your message, but you’re also making it more engaging. This is especially important if you’re presenting complex data or statistics. By using charts, graphs, and other visual aids, you can help your audience understand and remember the information you’re presenting.

2. Visuals help you connect with your audience

Visuals can also help you connect with your audience on a more emotional level. When you use images, videos, or other visual elements, you can tap into your audience’s emotions and help them relate to your message. This is especially important if you’re presenting to a diverse audience with different backgrounds, experiences, and perspectives.

By incorporating visuals that are relevant and relatable to your audience, you can build trust and credibility. This can help you establish a stronger connection with your audience and make it more likely that they’ll remember your message.

3. Visuals make your presentation more engaging

Another benefit of using visuals in presentations is that they make your presentation more engaging. When you use visuals, you can break up the monotony of a text-heavy presentation and capture your audience’s attention.

Visuals can also help you pace your presentation and keep your audience engaged throughout. You can use visuals to transition between topics, illustrate key points, or simply provide a visual break for your audience.

4. Visuals help you communicate complex information

Visuals can also be incredibly helpful when you need to communicate complex information. When you’re presenting data, statistics, or other technical information, it can be difficult to convey your message in a way that is both accurate and understandable.

By using visuals like charts, graphs, and info-graphics, you can help your audience understand complex information more easily. Visuals can help you illustrate key points, highlight trends, and make data more accessible and understandable for your audience.

5. Visuals help you stand out from the crowd

Finally, using visuals in your presentations can help you stand out from the crowd. In today’s fast-paced world, attention spans are short, and audiences are easily distracted. By using visuals, you can create a presentation that is more engaging, memorable, and impactful than a text-heavy presentation.

Visuals can also help you differentiate yourself from other presenters who may be presenting on similar topics. By using visuals that are unique and relevant to your message, you can create a presentation that is more memorable and distinctive.

In conclusion, visuals are incredibly important in presentations. They can help you make your message more memorable, connect with your audience on an emotional level, make your presentation more engaging, communicate complex information, and stand out from the crowd.

If you’re looking to enhance your presentations, consider incorporating more visuals. You can use images, videos, charts, graphs, infographics, or other visual aids to make your message more impactful and memorable. By using visuals effectively, you can create a presentation that resonates with your audience and leaves a lasting impression.

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Why Graphics Are So Important

“Yes, visuals are important to a presentation. Very important. So, let’s add some. As a matter of fact, let’s add a lot of visuals. We will fill each slide with lots of visuals. That way the audience will have something to look at while I’m talking. After all, visuals help the audience remember the content, and I have a lot of important information to share. Statistics, yearly projections, sales, revenue, costs, leads, prospective new accounts, EBITDA… Wait, do they even know what that is? Ok, I’ll need a few slides to explain that, too. Charts, tables, graphs infographics. I have a lot of new members to introduce also. I can build a slide with their pictures, each with their whole life story, from birth until yesterday when they spilled their entire cup of coffee on the Sales Report, right before the meeting. That will make a good story! The audience will love it! Bullet points…. I’m going to need lots of them. Maybe 8 or 10 slides of bullet points, in complete sentences, so the audience knows exactly what I mean without any confusion. I wonder if my speech can just be copied and pasted into the presentation? That way I can be sure the audience has ALL the information and doesn’t miss anything. After all, the best way to retain information is to hear it and visualize it at the same time. Right??? Yes! I’m going to be prepared this year, with lots and lots of visuals to make my presentation the best one yet! “

It’s true, you need visuals to make your presentation more interesting and to emphasize the important content that you want the audience to remember. But too much information on the screen, too many visuals on one slide, gives your audience a lot to look at and too much to read, causing sensory overload. This is exhausting.

You don’t want your audience looking like this…

Instead, you want them to be enthusiastic, attentive, and excited. More like this…

“A picture is worth a thousand words”. Let’s say that again… “A PICTURE IS WORTH A THOUSAND WORDS” . This couldn’t be any more true. 90% of all information transmitted to the brain is visual, processing those images at a rate 60,000 times faster than text. So, let’s replace those “thousand words” with a graphic or image, allowing the audience to absorb more information. This will increase information retention and save your designer’s fingers.

Most presenters show highly complex data such as financials, demographics, company goals, etc. That’s a lot of numbers you’re throwing at them. It is important for the audience to retain what you are saying, so why not emphasize the important takeaways with a graphic or two, giving visual pop to the bottom line. Let’s face it, there’s always some information that needs to be shared, that even the best presenter in the world couldn’t make exciting. So how do you make the content more engaging so your audience doesn’t see this as an opportunity for a bathroom break? Create a captivating graphic that illustrates the information in an easy to understand and interesting manner, to emphasize the meaning of what you are trying to say.

The use of graphics in a presentation has three main goals:

• Elicit feelings, drawing on the emotions of your audience
• Encourage your audience to take action
• Leaving your audience with an understanding of the content you just presented using informative visuals

Exciting and informative graphics done in a clear and simplified way, complimenting your presentation rather than transcribing it on the slide, will keep your audience’s attention, allowing you to demonstrate your energy and enthusiasm about the content. This will make them more enthusiastic and excited to be there, instead of falling asleep in their seats.

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